Photo-documentation is an indispensable tool in the shipping process to monitor and document the condition of goods in transit. Thanks to the PhotoFlow system, the uses of which include monitoring the recording of cargo, the automation of the process becomes efficient and precise, ensuring full transparency and compliance with contracts and regulations.
PhotoFlow is a state-of-the-art tool designed to automate the photo-documentation process in the shipping industry. It works both online and offline, allowing companies to accurately monitor and document the status of goods as they are transported. Users can quickly and securely manage employee access keys and store collected images in a secure cloud, ensuring they are available anywhere, anytime. With PhotoFlow, companies save time, increase their credibility and minimize claims costs through accurate and transparent documentation of goods.
The PhotoFlow system was created to streamline and automate the process of documenting the condition of goods during transit. Forwarding companies, using this solution, save time, increase reliability and minimize claims costs.
Process Automation: Save staff time up to 30% by automating the photo-documentation process.
Credibility: Increase customer confidence through accurate and transparent documentation of goods.
Complaints Support: Solid proof of the condition of goods makes it easier to resolve potential problems and disputes.
Access to Real-Time Data: Up-to-the-minute information available online increases the efficiency of merchandise management.
PhotoFlow is designed for quick deployment and easy use. It works online and offline, secures employee data and allows for easy management of access keys. The collected data is stored in the cloud, which guarantees its security and availability anytime, anywhere.
PhotoFlow is not only a tool for photo-documentation. It works offline, allows you to quickly and securely manage employee access keys, and if the phone or app crashes, the user is back to the same moment of work. The collected images are easily accessible and organized for easy analysis and management.
PhotoFlow is a system designed to record and process photos in freight forwarding processes. The application is used for transport and shipping documentation, which is uploaded to the cloud and then presented in MS Excel.
Use of the app is possible on mobile devices running Android versions 6.0 and up. To activate the solution, download the app from the Google Play store and log in with the user key assigned by InviNets. Once logged in, you can start using the customized application. The MAPS Scanner application can work offline. The system provides reliability in recording transport and shipping documentation and preserving images in case the smartphone battery dies or the user inadvertently logs out.
The application allows you to enter an order number, take photos of goods in the process of loading and unloading such as containers. Photos are recorded during the loading and unloading of goods from the container and associated with the corresponding order number, which is part of the transport and shipping documentation.
In PhotoFlow, documentation of the process of loading and unloading goods from a container is accomplished through a series of photos taken by employees. After entering the order number and taking a picture of the container identification number, the employee documents the loading steps, including the formation of the cargo in the container. Once the loading is complete, they re-enter the order number, take a photo of the container marking and photograph the seal, securing the cargo.
Registration of the unloading order in PhotoFlow is done in the same way, but in reverse order. The employee begins by entering the order number, and then takes photos identifying the container by its number and documenting the condition of the seal.
Further, after re-entering the order number, the employee takes a series of photos to illustrate the unloading process, i.e. unforming the cargo from the container.
The recorded data can be downloaded from the MAPS cloud to MS-Excel. To do this, log in to the portal(link) and enter the user key. Then select a date range and download the data to an Excel file by selecting (Generate).
In the MS-Excel sheet (report), generated from the MAPS cloud, there are links to images in columns F, G, H in the table. Each order will have a separate two lines (loading or unloading and sealing), which will be linked on the timeline to the employee, container number and photos taken. The order number is an alphanumeric string. A sample report is shown below in the table.
When you click on Open in an Excel report (column F and G), the photo(s) will be displayed. When you click on the Download photos cell (column H),the photos of the order will be downloaded in a ZIP file.
In order to reach the photo documentation of a particular order:
Below is a description of the technical environment, namely Cloud Maps, in which the solution was implemented
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Yes, PhotoFlow also works offline, allowing you to document and manage your data without an Internet connection. The data synchronizes automatically when the connection is restored.
Yes, data security is a priority for us. Photos and information are stored in a secure cloud, and the system regularly undergoes security audits to ensure that customer data is protected.
Yes, we offer a trial period during which you can try all the features of the system for free to see how it can support your business.
The implementation process is fast and efficient. Usually, from the time of ordering to the first use of the system, it takes only a few days.
No, the system was designed with simplicity and intuitiveness in mind. It enables quick deployment and easy operation, and offers technical support when needed.
Yes, the system is flexible and adaptable to different industries and requirements, offering personalized solutions for your company’s individual needs.
Costs depend on individual needs and the size of the shipping business. We offer flexible pricing plans that can be tailored to each client’s specific requirements and budget.
With accurate photo-documentation, PhotoFlow provides solid proof of the condition of goods in transit, making it easier and faster to process claims and resolve disputes.
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